Usage restrictions and monitoring

PDFs may be encrypted so that a password is needed to view or edit the contents. The PDF Reference defines both 40-bit and 128-bit encryption, both making use of a complex system of RC4 and MD5. The PDF Reference also defines ways in which third parties can define their own encryption systems for use in PDF.

PDF files may also contain embedded digital restrictions that provide further controls that limit copying, editing or printing. The restrictions on copying, editing, or printing depend on the reader software to obey them, so the security they provide is very limited. Documents that are printable can be printed by using Microsoft Office Document Image Writer to create .mdi files. Image Writer has an OCR to Microsoft Word conversion option that seems to preserve tables and yields files that can be edited.

The PDF Reference has technical details or see for an end-user overview. Like HTML files, PDF files may submit information to a web server. This could be used to track the IP address of the client PC, a process known as phoning home.

PDF hardware

With increasing popularity of PDF, some printers also support direct PDF printing, which can interpret PDF data without external help. Currently, all PDF capable printers also support PostScript, but not the other way around.

A PDF file of a map, for example, is often a combination of vector graphics, text, and raster graphics. A general reference map of the US uses:

• text stored as such — scalable, and also one can copy the text
• vector graphics for coastlines, lakes, rivers, highways, markings of cities, and Interstate highway symbols — on zooming in, the curves remain sharp, they do not appear as consisting of enlarged pixels (i.e. rectangles of pixels)
• raster graphics for showing mountain relief — on zooming in, this consists of enlarged pixels

To appreciate the difference between vector and raster graphics, compare the general reference map to the CIA World Factbook's European map. If you zoom in on the former, you'll see that the (vector) coastline is nicely fitted to the (raster) mountain relief. If you zoom in on the latter, in contrast, the blue of the sea is not nicely fitted to the vector graphics coast line, and the land-sea boundary is much cruder.

Some PDFs have no raster graphics at all. For example, see the Factbook's map of the Arctic.

Tools exist, such as pdfimages (bundled with Xpdf) to extract the raster images from a PDF file. This can be extremely useful if the PDF is simply a collection of scanned pages.

In later PDF revisions, a PDF document can also support links (inside document or web page), forms, JavaScript (initially available as plugin for Acrobat 3.0), or any other types of embedded contents that can be handled using plug-ins.

Adobe Acrobat Reader 6.0 and above allow searching a collection of PDF files.

Using a search program to search for a text in a collection of files of different types, it may or may not be possible to also search PDF files, depending on the program. This is because the text is stored in coded form, and a program searching for some text must interpret the code and search the result, not just search the code.

Search programs that do not work include that of Windows XP and Agent Ransack. However, for searching the Web, some search engines, such as Google and Yahoo!, include PDF files in searches. The option to view the PDF in HTML format is also commonly offered (this conversion does not include images).

Mac OS X, having PDF as a core element of the operating system, fully supports searching PDF files with the Preview application, used to view PDF files. The Spotlight feature in Mac OS X v10.4 extends this ability across the whole operating system, allowing information in PDF files (as well as almost all others) to be found from a single search box.

On the Windows platform, text in PDF files can be searched using Google Desktop Search and also Windows Desktop Search when installed with an appropriate iFilter available from Adobe.

On the Lnux and Unix platforms (and experimental Windows ports), the Beagle provides functionality similar to Apple's Spotlight, including text searching through the content of PDFs. The related program Dashboard (not to be confused with Apple's OS X Dashboard) also looks inside PDFs.

Documents described in markup languages such as HTML/XHTML delegate responsibility for many display decisions to the renderer. This means that an XHTML document can render quite differently across various web browser platforms. While the end user experience of an XHTML document can vary significantly depending on browser, platform, and screen resolution, a PDF file can be reasonably expected to look exactly the same to every viewer. The desire for greater control over user experience has led many authors to use the PDF format to publish online content. This is particularly true for order forms, catalogues, brochures, and other documents which are primarily formatted for printing. The ubiquity of the Adobe Reader web browser and wide corporate availability of easy to use WYSIWYG PDF authoring have further enticed many (mostly corporate) web authors to publish a wider variety of information as PDF.

Critics of this practice cite several reasons for avoiding it. The major one is that the inflexibility of PDF rendering makes it difficult to read on screen: it does not adapt to the window size nor the reader's preferred font size and font family, as classic XHTML web page does. PDF files tend to be significantly larger than XHTML/SVG files presenting the same information, making it difficult or impossible for users with low-bandwidth connections to view them. Adobe Reader, the de facto standard PDF viewer, has historically been slow to start and caused browser instability, particularly when run alongside other browser plugins (Adobe Reader 7 addressed many of these concerns, but is not available under Windows 98/ME). Adobe Reader is also unavailable in current versions on many alternative operating systems and is distributed under a proprietary license unacceptable to some users. During each major release of Adobe (Acrobat) Reader, the installer package get significantly larger to support extra features, but users are left without means to selectively install components.

PDF can be accessible to people with disabilities. Current PDF file formats can include tags (essentially XML), text equivalents, captions and audio descriptions, and other accessibility features. Some software, such as Adobe InDesign, can output tagged PDFs automatically. Leading screen readers, including Jaws, Window-Eyes, and Hal, can read tagged PDFs; current versions of the Acrobat and Acrobat Reader programs can also read PDFs out loud. Moreover, tagged PDFs can be reflowed and zoomed for low-vision readers.

However, many problems remain, not least of which is the difficulty in adding tags to existing or "legacy" PDFs; for example, if PDFs are generated from scanned documents, accessibility tags and reflowing are unavailable and must be created either by hand or using OCR techniques. Also, these processes themselves are often inaccessible to the people who would benefit from them. Nonetheless, well-made PDFs can be a valid choice as long-term accessible documents. (Work is being done on a PDF variant based on PDF 1.4. The PDF/A or PDF-Archive is specifically scaled down for archival purposes.)

Microsoft Word documents can be converted into accessible PDFs, but only if the Word document is written with accessibility in mind - for example, using styles, correct paragraph mark-up and "alt" (alternative) text for images, and so on.